2025 ICTSI Annual Stockholders' Virtual Meeting

Requirements and Procedure for Participation by Remote Communcation or Voting In Absentia 

Guidelines for Virtual ASM

 

Participation in the 2025 Annual ICTSI Stockholders' Meeting (the Meeting) to be held on April 24, 2025, 10:00 a.m. through remote communication and voting virtually or in absentia is via https://www.ictsi.com/2025asm (the ICTSI Virtual ASM Platform or the Platform).

Only Stockholders as at record date, March 19, 2025, may use the Platform to participate in the Meeting or vote in absentia on the Agenda Items, provided that the Stockholder (1) has complied with the Registration Requirement, and (2) such registration has passed the validation process. 

All corporate stockholders and an individual Stockholder who is not able to attend the ASM shall appoint a Proxy. They must submit the following copies through the Platform on or before April 11, 2025, 5:00 p.m.: 

  • Duly signed Proxy;
  • Photo of valid government-issued ID showing Proxy’s photo and personal details, preferably with residential address; and
  • For Corporation, Partnership and Association Stockholders: a copy of the Secretary’s Certificate on the resolution authorizing the Proxy or Authorized Representative who will sign the Proxy

Original copies of the Proxy and Secretary’s Certificate must be submitted to the Office of the Corporate Secretary of ICTSI by April 11, 2025, 5:00 p.m. The Office of the Corporate Secretary, Investors Relations Office, and SGV & Co. will conduct the Proxy Validation at the Executive Lounge, 4/F ICTSI Administration Building, MICT, South Access Road, City of Manila on April 16, 2025 at 10:00 a.m.

Platform Registration for Stockholders who will attend the ASM is from March 21, 2025, 9:00 a.m. until April 21, 2025, 5:00 p.m.

 

Registration Procedure
  1. Click Register Now.
  2. Carefully read the ICTSI Terms of Use and Data Privacy Statement and the service provider’s End User Terms of Service and Privacy Policy.
  3. Indicate consent.
  4. Choose stockholder type: (1) Individual Stockholder with Certificated Shares; (2) Individual Stockholder under Broker Account; or (3) Corporate Stockholder (e.g. corporation, association, or partnership).
  5. Indicate exact full name as indicated in the government-issued ID to be presented and uploaded in the Platform, or the complete corporate name of the Corporation represented.
  6. Upload the Registration Documents enumerated below.
  7. Click Submit Registration. 
  8. Confirm your email upon receiving a verification email.
  9. Create your own password to sign in the Platform.
Registration Documents

For Individual Stockholder with Certified Shares

  • Valid and active email address
  • Valid and active mobile phone number
  • Copy of valid government-issued ID showing Stockholder's photo and personal details, preferably with residential address

 

For an Individual Stockholder under Broker Account

  • Valid and active email address
  • Valid and active mobile phone number
  • Copy of valid government-issued ID showing Stockholder’s photo and personal details, preferably with residential address
  • Copy of Broker’s Certification on the Stockholder’s number of shareholdings

 

IMPORTANT: To facilitate the verification of your account, please make sure that you copy ICTSI through: [email protected]; and the stock and transfer agent, STSI, through: [email protected] in all email correspondence with your Broker regarding request for Broker’s Certification.

 

For Authorized Representative of Corporate Stockholders (e.g. corporation, association, or partnership)

  • Valid and active email address
  • Valid and active mobile phone number
  • Copy of valid government-issued ID showing Authorized Representative’s photo and personal details, preferably with residential address*
  • Copy of the Certificate on the resolution authorizing the Authorized Representative who will act on behalf of the corporate stockholder

 

*ICTSI will request for consent to process sensitive personal information pursuant to the Data Privacy Act. ICTSI reserves the right to request additional information and original signed copies of the Registration Requirements at a later time. The registration requirements shall be validated; hence, Stockholders are advised to register as early as possible.

Validation of Registration

ICTSI and its independent party, SGV & Co., will evaluate and validate the information and documents furnished and uploaded against the stockholders records of ICTSI. After passing the validation process, the Stockholders will receive an email informing them of their registration acceptance.

  • Only Stockholders who registered, verified their email, and passed the validation process may use the Platform to participate in the Meeting.*
  • After passing the validation process, the Stockholder will receive an email confirming registration acceptance.
  • Stockholders with validated registration may cast their votes until the voting on the Agenda Item is closed during the Meeting.

 

*The proxy validation will be on April 16, 2025.

Voting in Absentia

Stockholders who will not participate in the virtual meeting may vote in absentia by sending an absentee ballot obtained from the Corporate Secretary, duly filled up and signed and returned to the Corporate Secretary before the date of the ASM. An absentee ballot shall be sent to a stockholder who requests the same after complying with the requirement prescribed by the Corporate Secretary to verify the identity and number of shares in the name of the stockholder as of record date of the meeting. Valid absentee ballots received by the Corporate Secretary prior to the date of the meeting shall be counted as part of the quorum and in the voting of agenda items.

Virtual Participation at the ASM
  • The Stockholder will be required to enter the registered username and password to enter the Platform and access the Meeting.
  • The Platform will allow Stockholders to send questions, motions, secondments, and other comments during the Meeting. To ensure a productive and orderly Meeting, Stockholders are encouraged to send their questions relating to the Agenda Items on or before April 21, 2025 [email protected]. Relevant questions will be answered by the Company during the Meeting.
  • For any technical difficulties, the Stockholder may call the Platform Support Hotline at (+63) 969 602 2100.
  • The recorded webcast of the Meeting will be posted on the Company Website after the Meeting.

 

For any questions or inquiries, including request for assistance in the registration process, please contact our Office of the Corporate Secretary through [email protected].

 

REGISTRATION BEGINS ON MARCH 21, 2025