Current Vacancies

Organizational Relationship:

Job Title: Procurement Associate, Back-Office

Department: Global Procurement

Reports to: Procurement Manager

Coordinates with:

• Employees of the Company and supported Business Units (BUs)
• External Suppliers and Contractors

Role Description:

The Procurement Associate is responsible for providing support for the following Procurement processes, in line with the existing policies, for the Company and all its supported BUs: (1) Supplier Accreditation & Evaluation including supplier onboarding and management of supplier system loading; (2) Catalog Management and (3) Contract Management including drafting and routing of contracts of Purchase Order (PO)-based transactions.

I. Essential Functions:

• Facilitates accreditation process along with the Procurement Operations Team and monitors supplier performance and its improvement
• Launches accreditation event and works with the Procurement Operations Team in monitoring of timely submission of potential suppliers
• Initiates supplier loading in the system based on approved accreditation reports
• Updates supplier contact details and maintains database
• Conducts supplier onboarding activities, such as sending of Certificate of Accreditation, supplier welcome notice, administration of supplier engagement trainings to ensure familiarity and compliance to E-Procurement System, etc.
• Provides administrative support to Catalog Management system to both internal users and suppliers
• Prepares and uploads buyer-managed catalogs based on arrangements with suppliers that have been approved by the Procurement Director and corresponding department
• Conducts supplier onboarding for vendor-managed catalogs and filter catalogs to be uploaded
• Monitors and reminds Procurement Operations Team on validity and renewal of uploaded catalogs
• Collaborates with Procurement Operations Team for preparation and monitoring of contracts for PO-based transactions
• Identifies applicable contract templates based on documents shared by the Procurement Operations Team or endorses to the Global Corporate Legal Affairs (GCLA) department for those with none, and coordinates with end-user for additional information that may be needed
• Edits contracts based on approved Award Forms
• Monitors status of contracts from creation up to renewal, including coordination with the GCLA department, approval of all required departments up to signing and notarization of final execution copy of contract
• Uploads fully executed contract in the E-Procurement System
• Conducts procurement support for any ICTSI subsidiaries or related companies as deemed necessary

II. Job Requirements and Competencies

a. Skills and Abilities:

• Excellent Written and Oral Communication, good command in English
• Unquestioned Integrity
• Excellent Time Management/Prioritization skills
• Can work under minimal supervision – proactive, exudes sense of responsibility and urgency
• Strong interpersonal skills
• Detail-oriented and with great organization skills
• Critical Thinker - strong analytical, problem-solving and decision-making skills

b. Knowledge and Experience:

• Demonstrate basic knowledge on:
  • Negotiation
  • Supply Chain Management
  • Use of MS Office applications, to include advanced Excel skills
  • Use of E-Procurement Systems
  • Ideally SAP ARIBA and SAP ECC (MM)
  • Project Management
• Educational Attainment:
  • At least a Bachelor’s/ College Degree, preferably under Business Studies/ Administration /Management
• Work Experience:
  • At least 2 years working experience in Procurement field
• Licenses/ Certificates:
  • Supply Chain Management-related certification is not required, but is an advantage

c. Working Conditions:

• Works in an office environment
• Monday to Friday
• Occasional field work (Supplier visits)

Organizational Relationship:

Job Title: Procurement Associate (Procurement Operations)

Department: Global Procurement

Reports to: Procurement Manager

Coordinates with:

• Employees of the Company
• External Suppliers and Contractors

Role Description:

The Procurement Associate is responsible for processing Purchase Requisitions/ Orders from sourcing of suppliers, canvassing/running tenders, negotiating up to monitoring of the timely delivery of materials and services needed by the company. He or she ensures that the purchases are processed based on the approved Approval Matrix. He or she will work closely with the company’s internal clients and ensure that procurement policies, processes and procedures are enforced while meeting the set KPIs.

I. Essential Functions:

• Ensures on-time processing and fulfillment of Purchase Requisitions/Purchase Orders
  • Conducts sourcing and tender/bidding activities using the company’s procurement systems
  • Processes Purchase Requisitions by selecting the Supplier with the best possible price for the right item, taking into account the payment terms, delivery period and other commercial considerations
  • Facilitates delivery of materials and services and takes appropriate actions if necessary
  • Develops new and alternate materials/services and sources
• Drives cost savings through strategic sourcing
  • Reviews prices and product specifications from various suppliers to determine which would provide the best deal
  • Establish and maintain catalog arrangements with suppliers, when applicable
  • Develops, negotiates and documents cost savings projects which contribute to the company’s profitability
• Facilitates accreditation process along with Procurement Strategic Team and maintains good supplier partnership
  • Sources for new potential suppliers when needed for assigned commodities
  • Reviews completeness of submitted accreditation documents and prepares corresponding report for approval of Management
  • Periodically evaluates existing accredited entities to maintain a healthy and reliable pool of suppliers
• Collaborates with Procurement Strategic Team for contract preparation and monitoring
• Provides pertinent information and supporting documents to Procurement Strategic Team for requirements that need to be covered by a contract
• Assists in contract renewal process, if necessary

II. Job Requirements and Competencies

a. Skills and Abilities:

• Excellent Written and Oral Communication, good command in English
• Unquestioned Integrity
• Excellent Time Management/Prioritization skills
• Can work under minimal supervision – proactive, exudes sense of responsibility and urgency
• Strong interpersonal skills

b. Knowledge and Experience:

• Demonstrate basic knowledge on:
  • Negotiation
  • Supply Chain Management
  • Use of MS Office applications, to include advanced Excel skills
  • Use of E-Procurement Systems
  • Ideally SAP ARIBA and SAP ECC (MM)
  • Project Management
• Educational Attainment:
  • At least a Bachelor’s/ College Degree, preferably under Business Studies  /Administration /Management
• Work Experience:
  • At least 2 years working experience in Procurement field
• Licenses/ Certificates:
  • Supply Chain Management-related certification is not required, but is an advantage

c. Working Conditions:

• Works in an office environment
• Monday to Friday
• Occasional field work (Supplier visits)

Organizational Relationship:

Job Title: Procurement Manager, Back-Office

Department: Global Procurement

Reports to: Procurement Director

Coordinates with:

• Employees of the Company and supported Business Units (BUs)
• External Suppliers and Contractors

Role Description:

The Procurement Manager is responsible for leading the support team in the following Procurement processes, in line with the existing policies, for the Company and all its supported BUs: (1) Supplier Accreditation & Evaluation including supplier onboarding and management of supplier system loading; (2) Catalog Management and (3) Contract Management including drafting and routing of contracts. He or she leads the review, establishment and enhancement of Procurement objectives, policies and procedures, as well as the setting and monitoring of Key Performance Indicators (KPIs). He or she also ensures Service Level Agreements (SLAs) with all supported BUs are met and continuously improved.

I. Essential Functions:

• Facilitates accreditation process along with the Procurement Operations Team and monitors supplier performance and its improvement
  • Reviews and approves supplier loading in the system based on approved accreditation reports
  • Executes and documents computation of performance of suppliers based on established evaluation criteria and initiates and delegates necessary steps to assure timely completion of evaluation
  • Ensures corrective action plans for suppliers with failing/ probationary evaluation status are implemented and develops strategic plans on development of alternative suppliers
• Provides administrative support to Catalog Management system to both internal users and suppliers
  • Conducts Spend Analysis to identify items for cataloging and endorses these to the Procurement Operations Team
  • Reviews and approves uploaded buyer-managed catalogs ensuring that these have been approved by the Procurement Director and corresponding department
  • Manages the vendor-managed catalog initiative and analyzes project effectiveness through review of usage and spend
  • Reviews and approves vendor-managed catalogs and filter catalogs to be uploaded
  • Monitors and reminds Procurement Operations Team on validity and renewal of uploaded catalogs
• Leads Contract Management process of PO-based transactions and related process improvements
  • Oversees contract template identification and drafting of execution copies based on project requirements and approved Award Forms
  • Monitors upkeep of Contract Database and secure timely renewal of contracts
  • Reviews and approves uploaded fully executed contract in the E-Procurement System
  • Works with Global Corporate Legal Affairs department on developing new contract templates to reduce process lead time and on continuously improving existing templates to mitigate related risks
• Supports and delivers procurement objectives or KPIs, and proactively supports the development of the procurement function
  • Establishes targets for set objectives and tracks department’s performance against these on a monthly basis
  • Identifies root cause of issues and corrective actions based on results of performance review
• Reviews and documents procurement processes and drives implementation within Procurement and across other departments
  • Keeps document archives up to date based on ISO requirements
  • Continuously evaluates procurement processes, proposes possible improvements and implements agreed improvements within the organization
  • Cascades related memorandums on process changes to all suppliers
• Ensures provision of committed support to BUs
  • Sets SLAs and ensures these are met by the team
  • Continually improves the performance of the team
• Provides continuity of management, supervision, and leadership within Procurement Department by assuming duties and responsibilities as designated by the Procurement Director
• Conducts procurement support for any ICTSI subsidiaries or related companies as deemed necessary

II. Job Requirements and Competencies

a. Skills and Abilities:

• Knowledgeable of procurement best practice, aligned to deliver against the procurement policy
• Excellent Written and Oral Communication, good command in English
  • Ability to effectively communicate Procurement policies and procedures and interpret policies and procedures as necessary
• Unquestioned Integrity
• Excellent Time Management/Prioritization skills
• Can work under minimal supervision – proactive, exudes sense of responsibility and urgency
• Strong interpersonal skills
• Critical Thinker - strong analytical, problem-solving and decision-making skills

b. Knowledge and Experience:

• Demonstrate basic knowledge on:
  • Negotiation
  • Supply Chain Management
  • Use of MS Office applications, to include advanced Excel skills
  • Use of E-Procurement Systems
  • Ideally SAP ARIBA and SAP ECC (MM)
  • Project Management
• Educational Attainment:
  • At least a Bachelor’s/ College Degree, preferably under Business Studies  /Administration /Management
• Work Experience:
  • At least 8 years working experience in Procurement field
  • Added advantage for candidates from Shared Services industry
• Licenses/ Certificates
  • Supply Chain Management-related certification is not required, but is an advantage

c. Working Conditions:

• Works in an office environment
• Monday to Friday
• Occasional field work (Supplier visits)

Organizational Relationship:

Job Title: Procurement Officer (Procurement Operations)

Department: Global Procurement

Reports to: Procurement Manager

Coordinates with:

• Employees of the Company
• External Suppliers and Contractors

Role Description:

The Procurement Officer is responsible for processing of Purchase Requisitions/ Orders from sourcing of suppliers, canvassing, negotiating up to monitoring of the timely delivery of materials and services needed by the company. He or she ensures that the purchases are processed based on the approved Approval Matrix. He or she will work closely with the company’s internal clients and ensure that procurement policies, processes and procedures are enforced while meeting the set KPIs. He or she may supervise the Procurement Expediter and/or Procurement Associate in conducting their responsibilities.

I. Essential Functions:

• Ensures on-time processing and fulfillment of Purchase Requisitions/Purchase Orders
  • Conducts sourcing and tender/bidding activities using the company’s procurement systems
    • Handles said activities for highly technical and/or higher spend purchase
  • Processes Purchase Requisitions by selecting the Supplier with the best possible price for the right item, taking into account the payment terms, delivery period and other commercial considerations
  • Facilitates delivery of materials and services and takes appropriate actions if necessary
  • Develops new and alternate materials/services and sources
• Drives cost savings through strategic sourcing
  • Reviews prices and product specifications from various suppliers to determine which would provide the best deal
  • Establish and maintain catalog arrangements with suppliers, when applicable
  • Develops, negotiates and documents cost savings projects which contribute to the company’s profitability
• Facilitates accreditation process along with Procurement Strategic Team and maintains good supplier partnership
  • Sources for new potential suppliers when needed for assigned commodities
  • Reviews completeness of submitted accreditation documents and prepares corresponding report for approval of Management
  • Periodically evaluates existing accredited entities to maintain a healthy and reliable pool of suppliers
• Collaborates with Procurement Strategic Team for contract preparation and monitoring
  • Provides pertinent information and supporting documents to Procurement Strategic Team for requirements that need to be covered by a contract
  • Assists in contract renewal process, if necessary
• May supervise clerical staff and part-time workers as directed by the Procurement Manager

II. Job Requirements and Competencies

a. Skills and Abilities:

• Excellent Written and Oral Communication, good command in English
• Unquestioned Integrity
• Excellent Time Management/Prioritization skills
• Can work under minimal supervision – proactive, exudes sense of responsibility and urgency
• Strong interpersonal skills
• Critical Thinker - strong analytical, problem-solving and decision-making skills

b. Knowledge and Experience:

• Demonstrate basic knowledge on:
  • Negotiation
  • Supply Chain Management
  • Use of MS Office applications, to include advanced Excel skills
  • Use of E-Procurement Systems
  • Ideally SAP ARIBA and SAP ECC (MM)
  • Project Management
• Educational Attainment:
  • At least a Bachelor’s/ College Degree, preferably under Business Studies  /Administration /Management
• Work Experience:
  • At least 4 years working experience in Procurement field
• Licenses/ Certificates
  • Supply Chain Management-related certification is not required, but is an advantage

c. Working Conditions:

• Works in an office environment
• Monday to Friday
• Occasional field work (Supplier visits)

Organizational Relationship:

Job Title: Tax Specialist

Department: Global Corporate Legal Affairs

Reports to: Tax Manager, Global Corporate Legal Affairs

Coordinates with:

• Employees of the Company and supported Business Units (BUs)
• External/Government agencies

Role Description:

Provides tax administration and regulatory assistance, involving among others, tax accounting, tax compliance, and other tax-related regulatory work, to ICTSI and its subsidiaries.

I. Essential Functions:

• Prepare a monthly/ quarterly/ annual reconciliation of tax vs accounting books (audited financial statement and trial balance), for compliance and monitoring purposes, and also in preparation for BIR tax audits.
• In coordination with MICT, responsible for making sure that the storage and organization of receipts/ invoices (and similar documents) from vendors and customers are proper (properly sorted and stored).
• Assist in preparing, gathering, organizing/ processing, and transmitting/ filing of documents to the government agencies (e.g., BIR/ LGU/BOI) in relation to tax audits and special applications such as request for tax residency certificate, certificate authorizing registration, transfer of title etc., as well as coordinating with theexaminers (BIR/ LGU and other government agencies), as necessary.
• Assist in the monitoring and review of requirements (accounting schedules and legal / regulatory requirements documentation) specifically for the foreign holding companies (e.g., Netherlands, Spain, South Africa).
• Monitor the timeliness of the filing and payment of tax returns for monthly, quarterly and annual filings, ensure strict compliance with statutory deadlines, and be on the lookout for potential issues and escalate them, and provide timely updates to the Global tax team managers.

II. Job Requirements and Competencies

a. Skills and Abilities:

• Knowledge and understanding of Philippine tax laws and procedures, and knowledge in tax accounting; is expected to further develop knowledge/understanding of international tax accounting rules;
• Excellent interpersonal, written, and oral communication skills;
• High degree of professional ethics and integrity, trustworthiness;
• Sound judgment and ability to analyze information, spot issues;
• Able to multi-task and work on a deadline;
• Attentive to details, deadlines, and completeness of work/requirements. Should ensure project and assignments are executed to completion;
• Comfortable doing field work (going to government offices).
• Able to maintain the highest level of confidentiality.

b. Professional Qualification and Training: 

• Bachelor’s degree in Accountancy or other business/finance related course; Certified Public Accountant (CPA).
• At least 3 years experience in tax or accounting/ bookkeeping practice.
• Experience in using the following tools: MS Office, Sharepoint, BIR Systems. Advance knowledge on the usage of SAP is a must.
• Advanced proficiency in excel and accounting software applications. Strong reconciliation skills are a must.
• Advanced communication skills and understanding of accounting and financial reporting in a corporate environment.

d. Working Conditions:

• Works in an office environment
• Monday to Frida